Prop Accounts
Track Breakout evaluations and funded accounts — fees, drawdown limits, withdrawals, and business analytics.
Prop Accounts is the second tab inside the Journal. If you trade on a prop firm, this is where you set up accounts, track them through their lifecycle, and see business-level analytics across everything you've spent and earned.
Breakout-only
The two sub-tabs
Inside the Prop Accounts tab, you'll find Accounts and Analytics.
- Accounts — two card grids, Funded Accounts and Evaluations, open accounts first and then newest first. A passed evaluation's card links to the funded account it produced, and a funded account's card links back to its evaluation. Click any card to open its detail panel.
- Analytics — KPIs across all accounts (evaluation spend, spend on failed evaluations, pass rate, cost per funded account, breach rate, ROI), spend over time, pass rate by plan type, and a full expense ledger with CSV export.
Adding an account
A 3-step wizard fired by the Add Account button.
Step 1 — Plan
Pick the plan type and account size:
- Plan Type — Classic, Pro, or Turbo
- Account Size — ranges from $5k to $200k depending on the plan
A live Plan Summary card appears as soon as you've chosen both. It shows the profit goal, max daily loss for day one, and max drawdown. See Loss limits below for how each is measured after that.
Step 2 — Details
Confirm the purchase details:
- Purchase Date — defaults to today
- 90/10 Profit Split Add-on — toggle. The Total Paid display updates live to reflect the add-on cost
- Nickname (optional) — e.g. “My Main $50k”. Shows wherever the account is referenced
- Notes (optional) — free-form, up to 500 characters
Step 3 — Confirm
Review a read-only summary, then click Create Account. The account is saved and immediately available throughout the Journal.
Every account you add is an evaluation. Funded accounts aren't added by hand: one is created when you mark an evaluation as passed.
Evaluations and funded accounts
Passing a Breakout evaluation gives you a new, separate funded account, so Flow tracks them as two linked accounts. Status changes are made from the account's detail panel.
Evaluation statuses
| Status | What it means | Next actions |
|---|---|---|
| Evaluation | Active eval, working toward the profit goal | Mark as Passed, or Mark as Failed |
| Passed | The eval is done and its funded account was created | Open the linked funded account |
| Failed | The eval broke a rule. Its card reads “Failed · cost $X” | Buy another (opens the wizard with the same plan) |
Funded account statuses
| Status | What it means | Next actions |
|---|---|---|
| Funded | Live funded account; daily-loss and max-drawdown limits are tracked | Log Withdrawal, Mark as Breached, or Close Account |
| Breached | Closed due to a rule violation (daily loss, max drawdown, or other) | None; history stays visible |
| Closed | Closed voluntarily | None; history stays visible |
Marking an evaluation as passed
Marking an evaluation as failed
Loss limits
How Flow measures Breakout's daily loss and max drawdown limits from your logged trades. Evaluations and funded accounts are measured the same way.
| Limit | Floor | When it moves |
|---|---|---|
| Daily loss | Balance at 00:30 UTC × 0.97 (every plan). A $101,000 balance at 00:30 UTC gives a $97,970 floor | Re-set every day at 00:30 UTC from the closed balance at that moment, then fixed until the next reset |
| Max drawdown | Starting balance × (1 − 6% Classic / 5% Pro / 3% Turbo) | Never. The floor stays where it started, even after the balance grows |
The starting balance is the account size for an evaluation, and the funded starting balance you entered when it passed for a funded account (the account size if you left it blank). Breakout counts an account as breached when equity reaches or falls below either floor, so a balance exactly at a floor counts.
Closed trades only
Limit bars
Each open account shows two bars: room left today and room above the max-drawdown floor. A bar fills with the share of that allowance used, and under it you'll see the floor and, for the daily bar, when the limit next resets in your own timezone (for example “Daily limit resets 7:30 AM”). The same bars appear on the Trades tab banner, the account cards, the account's detail panel, and the Prop Account Health widget, and all of them change colour at the same points:
| Share of allowance used | Colour |
|---|---|
| Under 75% | Green |
| 75% or more | Amber |
| 90% or more | Red |
| At or below the floor | Red, “Floor reached” |
Archiving and deleting accounts
Two ways to remove an account from active use — pick the one that matches your intent.
The account detail panel has a Danger Zone with two options:
- Archive — hides the account from the active accounts list and removes it from the Trade Log account dropdown. The account record and all linked trades stay intact, so historical analytics keep working.
- Delete — permanently removes the account from your records. Any trades that were tagged with the account become Personal trades (no account tag). The trades themselves stay in the Journal. The confirmation dialog tells you exactly how many trades will be unlinked before you commit.
If you're finished with an account but want the analytics to still reflect it, archive. If you want it gone — for example a test account or an eval you mistakenly created — delete.
Trades-tab integration
When a prop account is active, the Trades tab shows its progress, limits and warnings.
Active account banner
At the top of the Trades tab, a banner shows the currently active account along with its status badge. The dropdown lists every open evaluation and funded account (each marked Eval or Funded); pick Personal (no account) to log trades without attaching one. Your selection persists across sessions. When the active account passes, fails, is breached, or is closed, the Journal stops logging to it.
Below the account label:
- Evaluation — progress toward the profit goal, then the two loss-limit bars
- Funded — the two loss-limit bars
Limit warnings
For the active evaluation or funded account, warning banners appear above the trade form when you're approaching a limit:
Both daily-loss and max-drawdown limits are checked. Both warnings can appear at once if both are near their thresholds.
Breach prompt
When your logged trades take an open account to or below a floor, a red prompt appears below the banner, on the account's card, and in its detail panel. For example: “Your logged trades put this account past its daily loss limit on Sep 12 (balance $48,480 vs $48,500 floor). Did Breakout fail this evaluation?” It also appears right after you close a trade that crosses a floor.
- Mark as failed (evaluations) or Mark as breached (funded accounts) ends the account with the rule as the reason and the day the trade closed as the date. For an evaluation, you'll see what it cost.
- Not breached hides the prompt for that trade and rule. If a later trade crosses a floor again, you'll be asked again.
The check runs on your trades as they are now, so editing or deleting the trade that crossed the floor updates or clears the prompt.
Fees on Breakout trades
When you close a trade on a Breakout account (from the Close Trade dialog or the trade form's close section), the Fees field is filled in for you, and the estimated P&L uses it:
| Charge | How it's calculated |
|---|---|
| Trading fee | 0.04% of position value on open and on close: 0.0004 × size × (entry + exit) |
| Swap (estimate) | 0.033% a day on open positions, charged in six slices every 4 hours: 0.0055% × size × entry price for each charge time your hold crossed |
A line under the field shows the split, for example “Breakout: trading $24.20 + swap $3.30 est.” for 0.5 BTC bought at $60,000, sold at $61,000, held 10:00 to 17:00 UTC. The fee updates as you change size, prices or times until you type your own, and Use estimate switches back. Swap is an estimate: Breakout most likely values each charge at the price at that moment, and Flow uses your entry price.
Auto-tagging
Any trade you log while a prop account is active gets that account automatically attached — no manual tagging. You can later filter the Trades tab by account or enable the Account column in the table view.
Analytics sub-tab
Business-level metrics across all your prop accounts.
KPI cards
| Metric | How it's calculated |
|---|---|
| Evaluation Spend | Sum of every evaluation's fee. Funded accounts cost nothing |
| Spent on Failed Evals | Sum of the fees of failed evaluations |
| Eval Pass Rate | Passed ÷ (passed + failed). Active evaluations aren't counted |
| Cost per Funded Account | Evaluation spend ÷ number of funded accounts |
| Funded Breach Rate | Breached ÷ funded accounts that have ended (breached + closed). Active funded accounts aren't counted |
| ROI | Total withdrawals − evaluation spend |
Spend over time
A bar chart of evaluation fees paid per calendar month. Tooltips show the exact amount per month. Below the chart: this year's total, all-time total, the amount spent on failed evaluations, and the average fee per evaluation.
Pass rate by plan
A grid showing passes, fails, and pass rate per plan type. Only shows once at least one evaluation has passed or failed.
Business expense ledger
One row per evaluation: date, broker, plan, size, fee paid, 90/10 add-on flag, outcome (for example “Passed → Breached”), and the withdrawals and net P&L of the funded account it produced. Click Export CSV to download the whole thing for spreadsheets or tax filing.
Dashboard widgets
Three optional Dashboard widgets surface prop info outside the Journal.
All three are hidden by default. Enable any of them via Customize on the Dashboard:
| Widget | What it shows |
|---|---|
| Prop Overview | Evaluation spend, pass rate, breach rate, and ROI |
| Prop Account Health | Per-account progress — profit goal for evaluations, and daily-loss and max-drawdown bars for every open account |
| Prop Spend | Total evaluation fees all-time, fees this year, evaluation count, and average fee per evaluation |